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Privacy Notice

At Sircle Collection, we hold a fundamental belief in the significance of privacy. We understand your personal data is paramount and are committed to protecting it.

This Privacy Notice is here to help you understand why we collect your personal data, how we use it, and what rights you have concerning your data when applying for a job with us.

Please note, however, that this notice exclusively concerns the privacy practices of our recruitment processes. If you seek information regarding the privacy practices of our Hotels, Restaurants, Members' Clubs, and Stores, please click here. For additional details on our data processing roles, subsidiaries, affiliates, security measures, your data protection rights, and international data transfers, please click the abovementioned link.

Who Are We? Sircle Collection BV is a company registered in the Netherlands under registration number 34369785 with its registered address at Nieuwezijds Voorburgwal 271, 1012 RL Amsterdam (“Sircle Collection” or in the personal pronoun “we” or “our”).

Sircle Collection, together with its subsidiaries and affiliates (collectively the “Sircle Group”), creates and operates hospitality brands, including Hotels, Restaurants, Members’ Clubs, and Stores. Why Do We Process Your Personal Data? We process candidate information for employment or engagement opportunities at Sircle Group. The information will be gathered and utilized for the following objectives:

- Evaluate candidates’ skills, qualifications, and suitability for the positions.

- Conduct necessary background and reference checks.

- Maintain communication with candidates regarding the recruitment procedure.

- Retain records associated with our hiring procedures.

- Adhere to legal and regulatory obligations. What Personal Data Do We Process? Generally, the data we collect from all job applicants includes any details provided in resumes, CVs, and/or application forms, such as name, contact information, employment history, qualifications, nationality, and, if they willingly consent, a photograph.We use the personal data of candidates to evaluate their skills, experience, and suitability for roles available at Sircle Group. This information is shared with relevant hiring managers and individuals involved in the recruitment process to determine whether to invite the candidates for interviews.

Sircle Collection will process additional information if a candidate is invited to the interview stage or beyond. This may include interview notes, assessment results, feedback, and details of any job offers made. This information is used to determine whether to extend a job offer and be used for contract creation and finalization.

When Sircle Collection decides to make an offer, further information is processed as part of pre-employment background screening to confirm that the candidate meets internal and legal requirements for the position and to verify the accuracy of the information provided by the candidate. This may include verifying education and employment history, as well as checking references. Additionally, we need to confirm and establish the candidate's eligibility to work in the relevant country.

For successful candidates, we process personal data necessary for their onboarding, which may include enrolling them in company benefits and providing access to Sircle Collection systems. This may involve collecting additional information such as personal identification numbers (tax, citizenship, citizen service number, or other relevant individual numbers based on the candidate's country and role), details of related individuals (spouse/partner, children, etc.), signature, bank account information, and emergency contacts.

Suppose a candidate does not provide the required information, which is essential for Sircle Collection to assess their application. In that case, we may be unable to proceed with the application. How And Where Do We Collect Your Peronal Data? Sircle Collection collects personal data from candidates in various ways. This data can be obtained through: - Directly from the candidate - such as the information provided by candidates during their application process through Sircle Collection career websites or when they submit their resumes or CVs in person to our Hotels, Restaurants, Members’ Clubs, and Stores.

- Through publicly accessible online sources - for example, when a candidate maintains a professional online profile, such as LinkedIn.

- Through reference checks - such as those obtained from a candidate's previous employee or employer, or a referee specified by the candidate. How And When Do We Share Your Personal Data? We share your personal data with the following parties: Sircle Group We disclose personal data to entities within the Sircle Group members and our Hotels, Restaurants, Members’ Clubs, and Stores for the purposes set out in this Privacy Notice, such as processing your application and maintaining communications throughout the recruitment process.

Service providers We disclose personal data to third-party service providers to deliver services in relation to our business and to improve our recruitment process. For example, companies that provide website hosting, human resource information systems, and applicant tracking systems.

External establishments We may transfer your application to our affiliate partner hotels, restaurants, members' clubs, and stores outside Sircle Group, but this action is exclusively executed with your explicit consent. Legal Obligations And Reporting We may need to disclose your personal data to legal and regulatory authorities to comply with a legal obligation and/or judicial or regulatory proceedings, a court order, or other legal process or reporting requirements from public health organisations, local councils, and governmental authorities. Automated Processing Our recruitment processes do not rely solely on automated processing. Human assessment and judgment are integral to our decision-making, ensuring fairness and transparency for all candidates.

Exercising Your Rights Click here to access a summary of the rights available to you as an individual whose data is processed under relevant privacy and data protection legislation, as well as instructions on how to exercise these rights. How Long Do We Store Your Personal Data? When you submit an application for a role at Sircle Collection, we will retain your personal data for a duration that is strictly necessary after we have conveyed our decision regarding your application. This retention serves the purpose of being able to demonstrate, should a legal claim arise, that our candidate selection process has been conducted in a fair and non-discriminatory manner, free from any prohibited biases. Following this specified retention period, we will securely dispose of your personal data.

However, if you grant us consent to retain your personal information, even in the case of an unsuccessful application, we will maintain your data for potential recruitment opportunities within Sircle Group. Our Legal Grounds For Processing The Personal Data Of Our Job Applicants

Article 6.1.a of the GDPR

Obtaining a candidate's explicit consent, such as when Sircle Collection retains the candidate's information for potential future recruitment opportunities within Sircle Group.

Article 6.1.f of the GDPR

Fostering our legitimate interest in hiring and onboarding candidates by extending offers to successful candidates and conducting pre-employment screening checks.

Article 6.1.f of the GDPR

Upholding our legitimate interest in identifying the most suitable candidate for the vacant position.

Article 6.1.f of the GDPR

Pursuing our legitimate interest in attracting, identifying, and sourcing talent.

Article 6.1.f of the GDPR

Protecting our legitimate interest in managing our career websites, including the performance of statistical analyses.

Article 6.1.c of the GDPR

Complying with legal or regulatory obligations.

Changes To Our Privacy Notice Any changes we may make to our Privacy Notice in the future will be posted on this page. Please check back frequently to see any updates or modifications. Contact For any questions, comments, or requests regarding this Privacy Notice, you can contact Sircle Collection’s data protection representative by sending an email to privacy@sirclecollection.com Last update: 31 October 2023